Changi Simei TMC 1st Chapter Meeting Minutes 02 July 2016

Dear Toastmaster Members,

Greetings, "Great is the art of beginning, Great is the art of ending".

How appropriately fitting quote for our theme of the day "Beginning". Our first chapter meeting of the Changi Simei Toastmasters Club for the term 2016-17 was not just a special meeting, but a momentous one. The previous leaders were moving on to make way for a new set of leaders.This was not the beginning of a new chapter in our club, this was the beginning of a new book!

 I am sure these minutes of the installation day will bring back fond memories of day. On behalf of new EXCO I would like to thank you all for the incredibly warm welcome and support we have received.

 Enjoy the minutes!

 Changi Simei Toastmasters Club 1st Chapter Meeting Minutes (Installation Day of New  EXCO 2016-17) - 2 July 2016

 Members Present:

1.        Pravin Mishra, CC

2.        Sandy Lim CC, CL

3.        Ang Wee Yong, DTM

4.        Neo Yen Ping , ACS, ALB

5.        Denny Joseph, ACS, ALB

6.        Nur Ezzah CC

7.        Jyoti Soni

8.        Chen Manman CC

9.        Dr Jack Tan Tian Huat CC

10.     Nur Refah

11.     Ramesh Raju CC

12.     SaravananVaradhan ACB, ALB

13.     Che Kun

14.     Clarice Chen

15.     Gao Shuai

16.     Donna Yap

17.     Amy Chen

18.     Harsh Goel , CC

19.     Iskandar

20.     Namrata

21.     Rose.

Visiting Toastmaster:

1.        John Lee, Area S3 Director.

2.        Nui Thantone, Division S Director, (Tampines Changkat Advanced TMC)

3.        Bhanu Prakash, CC, ALB (Braddell Heights II TMC)

4.        Chia Choon Kiat ACG, ALB, (Tampines Changkat Advanced TMC)

5.        R. Rahul (Bilingual TMC)

6.        Richard Sng ( The Pasirisians TMC)

7.        John Liew (BHA TMC)

8.        Yu Feng Yi (Gelang Sarai TMC)

9.        Irina Inshkina (Geylang Sarai TMC)

10.     Ramesh A(TLCS Club)

11.     Jessica Lou ACB, CL, Tampines Changkat Advanced TMC

12.     Joseph.

Guest:

1.        Rajesh.

2.        Deepak.

3.        Vishal Singhvi.

4.        Seema Goel.

5.        Lin Yun.

6.        Albert.

Theme: "Beginning".

 Introductions: Fellowship

Ezzah Kicked off the fellowship with a wonderful warm welcome by introducing Agenda points for the Installation day of new term 2016-17. She summarized by thanking the previous EXCO for their phenomenal support & encouragement throughout the year and looking forward to their mentorship.

Ezzah acknowledged that 39 members and guests are present to witness the ceremony. It's not a normal project day but indeed a remarkable one.

Toastmasters-of-The-Day present programme:

Our TMD Ang Wee Yong embarked on as we welcome the new term, it is also felicitous to state how spectacular term it was and the significant milestones we have achieved. He revealed that the day is special not because of the installation of new EXCO but the onset of the 15 years of CSTMC after 14 successful years of accomplishments. Wee Yong also cited that Chartered in 2002, CSTMC has since grown by leaps & bounds into a dynamic club and so far honoured with 13/14 President's Distinguished club awards, the highest recognition from TM international.

 Wee Yong Commended all the members for their collateral efforts to achieve these wonderful accolades. He also acknowledged that as club president Sandy's accomplishments were truly exhilarating and she has delivered 20 speeches during her tenure.

 Going through the programme sheet Wee Yong also mentioned what could be better than choosing a theme as "Beginning" for the day as we are about to open a new chapter. He shared that newly elected area director Mr John Lee will be commencing the installation ceremony and after that we will have most awaited breath taking speech by incoming club president Pravin Mishra.

 Continuing with the flow Wee Yong stated that How come there will be no fun & laughter while we are celebrating our togetherness and no meeting could be complete without having Table topic session.

He invited all the members & guest for the Sumptuous spread of buffet after the ceremony. Wee Yong mentioned that club will be conducting a special workshop by a seasoned facilitator Marc Andre.

He quickly rap- up by saying, Isn't it a wonderful programme.

 Wee Yong welcomed last term president Sandy Lim for her  final speech.

 Opening Address by Club President:

Club President Sandy shared her experience as president by showing a chart which she used during her previous speech. she summarized that how she had asked the members to add the colours of their choice to the chart and how colourful it came out.

Sandy encouraged all of us to enjoy the process of going in a new direction and take the opportunity to join EXCO to serve the club and community. She said it is not about how much she achieved but about all our participation .

Sandy concluded by saying that throughout her journey as president was fruitful & blissful. She learned a lot from her past term. At last she congratulated & implored the new EXCO to work together as a team.

 TMD Wee Yong regains the control back and sum-up by saying," Sandy you certainly added colours today" .

Now I would like to welcome our Area Director, John Lee to begin the installation .

 Installation of New EXCO (2016-2017) by Area S3 Director John Lee:

John initiated the installation by adaging that it's his first installation as well. He congratulated all new & old EXCO members. John pop the question. "How many of you were back benchers & how many of you liked to sit in the front seat during the school days." He further elaborated that the reason being asking this question is because you guys have graduated the front seat of the class. While seating there when you look back you see people looking at you towards a forward direction. Learn by participation, commitment & dedication.

Let's begin the installation by discharge and gavel ceremony. It is now time for a change-of-guard in the Club and it is my honour to install the new set of Club Officers for the current term.

 He then requested, will the outgoing officers please stand as I call out their names:

Sergeant at Arms: Neo Yen Ping & Chan Sok Mun.

 Treasurer: Yang Li Shan.

Secretary: Nur Refha and Ang Wee Yong.

Vice President Public Relations: Pravin Mishra.

Vice President Membership: Nur Ezzah.

Vice President Education: Che Kun.           

President: Sandy Lim.                

 On behalf of Toastmasters International and District 80, I thank all of you for your accomplishments. You're discharged from all further duties and responsibilities as officers of CSTMC.

Then he named the new officers to please come forward and stand to the right.

Sergeant at Arms: Gao Shuai & Donna Yap.         

Treasurer: Clarice Chen & Vikas.                               

Secretary: Jyoti Soni & Harsh Goel.                      

Vice President Public Relations: Ramesh & Rajesh.    

Vice President Membership: Dr Jack Tan & Nur Refah.          

Vice President Education: Nur Ezzah & Chen Manman.             

 President: Pravin Mishra.                                         

 John briefly described the responsibilities of each officer, and asked them to hold the gavel as a symbol of leadership and dedication to office. He further elaborated that the gavel is a symbol of the power and authority given to all elected officials by the members of this Club. Use it wisely and with restraint.

 John then declared new EXCO Toastmasters installed into the offices to which they have been elected and wished the club a very successful year ahead.

 After that TMD Wee Yong regains the control back and requested newly elected club president to present his inaugural speech.

 Inaugural Speech by Club President Pravin Mishra:

Pravin triggered the installation speech with the gratitude. It's my honour and privilege to be elected as club president and sincerely accept this role and responsibilities. He then request the members of outgoing EXCO to please stand up and groove on with the words, we can't replace your valuable experience & will always need your mentorship, especial thanks to Wee Yong for his magnanimous contribution in the success of the club.  He further requested all members to give a thunderous round of applause.

Pravin implored the incoming EXCO to enjoy the role and offered lets learn, laugh and lead  together with motto of our club, "Fun to Speak, Fun to Lead".

 Pravin concluded the speech with the  message to fellow members, "Do Your BEST". Where,

B - Being a role model to others.

E - Put your 100% efforts.

S - Step up to commit  with passion.

T -  Change with time and adapt quickly.

 In addition, Pravin pledged to maintain the decorum and work hard towards achieving the President's Distinguish Award with mutual support of his team. He implored all members to support the meetings by taking roles and making a positive difference to exceed the bar and make our club world class.

 TMD Ang Wee Yong regains the control, Ladies and Gentlemen what a motivating & uplifting speech by Pravin. I would now like to invite Division S Director Ms Nui to encourage the members.

Greetings from Division S Director 2016-2017:

Ms Nui started her speech by sharing that Changi Simei club is their sister club and she congratulated the outgoing EXCO for achieving the PDA.  And wished the incoming EXCO to prosper and enjoy the role with passion. Ms Nui assured to provide any relevant support to the club. She implored the club members to help other smaller clubs to grow & flourish, with the message , "Work together, learn together and grow together to achieve together.

 TMD Ang Wee Yong regains the control, Ms Nui, it's our privilege to have you today, thank you for your guidance and kind support.  'Fun, Fun, Fun', this is the theme for our Table topic session for the day and now I may request our Table topic master Sandy Lim to come upon and begin the mad dash of fun and laughter.

Fun Fun Fun (Impromptu Speech):

Table Topics Master Sandy created a unique & exciting table topic experience with a difference by using a dice & packets of tissue paper pertaining to our theme of the day "Beginning" - as first time.

She then invited volunteers to participate and have wonderful fun time. Some of the table topics shared are as below. 

 Pravin - First time loosing happiness.

Jyoti - First time loosing integrity.

Joseph - First time having cool.

Denny - First time having position.

Sarvanan - First time loosing creativity.

Deepak - First time having mobile.

Richard - First time loosing first love.

Vishal - First time having pet.

Jessica - First time loosing her voice.

Ezzah - First time loosing dreams.

John Leu - First time having a job.

Chia  - First time having the ability to speak.

John Lee -  First time loosing god boss.

 Sandy rap-up the session by interpreting the listening skills and sharing 'first time's' precious experience of our members and guests. She again used her magic of calling out the number of the seat instead of having members or guests in volunteering themselves.

 TMD Ang Wee Yong regains the control, Great job for those who had 'volunteered' and attempted on those beautiful 'First time' experiences. He then requested everybody to join in for the sumptuous spread.

Mingling & Munching -Sunptuous Spread for All:

 What a scrumptious and palatable food it was. Hope you all enjoyed it.

 Wee Yong then announced that we will be having a special workshop today by a seasoned Facilitator Marc Andre. I would like to invite Marc Andre to share an introductory session on, What is the art of Facilitation?'

Special Workshop by Guest Speaker Marc-Andre Langlais:

Mark initiated the session with the words, What I see here today is a bunch of people hosting people.

He then asked everyone to suggest a mutually agreed subject topic to discuss and learn about facilitation.

Few topics which has been suggested by the members are , 'Freedom of speech, Servant Leade, etc.'

Finally we came up with a theme ,What is the role of Facilitation in Leadership?

 Marc elaborated that facilitation is about speaking the unspoken, it's not mediation. The magic word for facilitation is "Knowing the Perspective". Neutrality, empathy and comfort plays a important role in facilitation.

 TMD Ang Wee Yong regains the control, He appreciated Marc for sharing such wonderful thoughts about facilitation and making it so understanding topic. Now I would like to call newly elected club president Pravin Mishra to present a token of appreciation to our area director John Lee and Marc Andre for being with us today and giving their precious time.

 Wee Yong then named club president Pravin  for his closing address to the club.

Appreciation and Closing Address by Club President:

Pravin summarized by sharing one of our fellow member Saurabh's email that how wonderful and encouraging his journey with CSTM club although short but truly fruitful. He discovered a new direction with CSTMC and he will continue the journey whichever city he will go.

Pravin concluded by imploring everyone to take the opportunity to practice and participate, step-up for leadership. He also offered a gentle invitation to everyone for a Cosy - Coffee - Chat session.

Conclusion:

This was indeed a new beginning, Was it remarkable? Rhetorical? Resonating?

I thoroughly enjoyed the meeting and I want to end the minutes with a short poem…

"This can be your year,
For great purpose to achieve,
If you accept the challenge,
And in yourself believe..."

Please do remember to join our next meeting on (Date : 16th July 2016 & Time : 2-5pm) @ Level 5 Changi Simei CC.

Thank You!!!

Minutes taken by: Jyoti Soni

Warm Regards,

Jyoti Soni

Posted by : Harsh Goel , CC